Vehicle maintenance binders are something we used for our fleet vehicles at the company I used to work for. I’m guessing most companies that use fleet vehicles have some sort of maintenance logs. I’ve meant to create one for several years, for myself, but never got past some half-hearted attempts. We’re just beginning another round of cleaning out, decluttering, and simplifying here at the Little House in the City, so I figured I would share my project with you! You may prefer to keep vehicle records in your home management binders, so you can simply add a section if you don’t want to do a whole binder. I find that doesn’t work for me. I don’t keep up with it. And after dealing with some major car repairs lately, I really want to keep up with it. Please note: I do not recommend keeping the binder in you car, especially if you include a copy of your title and your spare keys. You can see how that could quickly go bad.
- 3 ring binder
- Page protectors
- Vehicle maintenance log
- Any receipts you’ve saved from oil changes, tires, wheel rotations, etc., etc.
- Notes sheet
- Spare vehicle keys – only if you don’t plan to keep it in the car!
- Copy of registration and insurance
- Copy of title – again, only if you don’t plan to keep it in the car.
You can put this together in any order you like. I will not be keeping mine in either of our cars, and I will put both vehicles in one binder. I plan to assemble it in this order:
- Spare keys
- Maintenance logs
- Recommended maintenance schedules per vehicle
- Maintenance receipts
- Copies of registration, insurance policy, and titles
I will have 3 dividers: Maintenance, Receipts, and Important Documents. The spare keys will be on a key ring, which will be caught in one of the binder rings.
I’ve linked some free printables below, including the ones I plan to use. None of these are in A5 format, but you can select that size in your printer settings, and it will scale down the page.
If you want to look up the recommended mainteance for your car right, now, based on mileage, look here: Edmund’s.com: Care Maintenance Guide
If you need to find a copy of your vehicle’s owner’s manual, look here (most models): Edmunds.com: Find Your Car Owner’s Manual
Where to download:
- Vehicle maintenance log
- Life Your Way – this one is simple, not tied to mileage, with space for shop, cost, and notes.
- Organizing Home Life – I’ve used this one before, and will use it again in conjuction with the Life Your Way printable. It is based on recommended maintenance based on mileage.
- I Heart Organizing – this one is pretty, simple, and not strictly mileage based, and covers all of the main areas. I may try this one and see if I eventually want to switch.
- Sweet Tea and Saving Grace – If you want to put in your own maintenance categories, this one is for you.
- Template.net – If you want to get really in-depth, knowing exactly what needs done when, and don’t care about pretty forms, this site as a huge list of templates for fleet vehicles. I will print them and reference them until I know exactly which ones are helpful for me.
- Notes Sheet (this is for you to record issues/needed maintenance with the date noted, so you can remind yourself to get it scheduled! You can use plain ol’ lined paper, or some cute paper.)